expense Report & Summary

Expense/Session Report (Form 208)

  • Download the form by right-clicking, then use the Adobe Reader app to fill it in. You will be able to fill it out on the computer before printing. If you try to complete the form in your browser, you will not be able to save it – you need to actually open it with Adobe Reader to do that.
  • Complete the form.
    • The VE Team Lead name, Call Sign, e-mail address, and VE# are the first four fields, followed by the Session ID and Date fields.
    • The Session field will either state “Remote” or it must include the name and address of the venue. This needs to be the full street address.
      For example: Lost Hills Sheriff’s Station, 27050 Agoura Rd, Agoura Hills, CA 91301.
  • Fill in the Fee section (even when no fees are collected).
    • $10 for testing fees
    • No charge or $0 for waived fees (minors 18 and under, full-time students, active members or veterans of the US military, and GLAARG VEs).
    • Retesting fees are charged for all retakes even if the original fee was waived.
  • Session Summary Statistics*: The FCC requires these statistics to be filed with every session:
    • Number of examinees who passed an exam
    • Number of examinees who failed an exam
    • Number of Elements Passed
    • Number of Elements Failed
  • Submit the form (with the Form 605s)
    • By Portal: Upload the Expense Report (Form 208) PDF document with the VEC Archive to the portal.
    • By e-mail: Scan all documents and email them to vec@glaarg.org. (Fully paper sessions only)

* – The Session Summary Statistics need to add up. If there are 3 applicants that paid and 1 applicant that had their fee waived, there were 4 total applicants. The retest applicants are not added to the “Total number of applicants” number.